When I Work Pricing

Built to scale,
no matter your size.

Small Business
Up to 100 Employees

$2.00 / User

Schedule employees, track time across multiple locations, and communicate all in one place with premium workforce management tools.

Scheduling & Messaging


Time & Attendance

Confident shift coverage.

Know at-a-glance who’s seen the schedule with shift confirmations.

Time clock and schedule integration.

Control labor costs and make payroll faster with integrations.

Team messaging all in one place.

Notify your team of changes instantly, in group chats or DMs.

Reduce chaos and save time.

Eliminate excuses, boost accountability, and grow your business.

  • Team Scheduling
  • Team Member Availability
  • Team Communication
  • Remote Job Sites
  • Schedule Multiple Teams
  • Overtime Visibility
  • Auto Scheduling
  • Task Management
  • OpenShift Requests
  • Document Storage
  • Mobile Clock In with GPS Enforcement
  • Early Clock In Prevention
  • Scheduling vs. Actual Labor Cost Reporting
  • Overtime Alerts
  • Auto-Deduct Unpaid Breaks
  • Clock In/Out Reminders
  • Custom Timesheet Export
  • Integrations with Gusto, Paychex, and More
  • Labor Reports
  • Optional Time & Attendance Add-on

100 to 10,000+ Employees

Easily coordinate teams and improve efficiency with a scalable, employee-first workforce management platform for shift-based businesses.

Get everything in Small Business, plus more features designed for large organizations.

when I work employee
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Share labor across multiple locations.

Use for teams of any size, with any number of locations.

Implement in days, not months—included.

Get up and running this week, with no added cost.

High employee adoption and engagement.

Give your team a schedule and communication platform they’ll love.

API first and best-in-class data security.

Create custom integrations and enjoy around-the-clock monitoring.

Learn More About Enterprise Solutions

See how much your time is worth.

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Total hours managers spend building the schedule + additional time spent managing the schedule after publishing.


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Enter the average rate your
managers earn.


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Enter the total number of users that will be using When I Work including managers.


Savings calculated based on an average time savings of 20% during your first month with When I Work and an average time savings of 50% for all following months. We have subtracted the monthly cost of When I Work from our savings calculation.

Have questions? We’ve got answers.

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Are there long term contracts?

When I Work is offered as a pay-as-you-go service. You can pay month-to-month or you can pre-pay annually. If you cancel, you’ll be billed for the current month, but you won’t be billed again. Change your plan anytime.

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Can I change plans at any time?

If you are paying month-to-month, you can change your plan anytime. Just log in to your account, click on your profile picture, choose “Account & Billing” and you’ll see your options.

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What are the payment options?

Currently we accept Visa, Mastercard, and American Express. We do not accept PayPal. At this time we only accept payments online.

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What web browsers work best?

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Terms of service and privacy policy?

Here are our Terms of Service and our Privacy Policy.

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How much does When I Work cost?

When I Work offers a fully featured, free 14-day trial. The Small Business plan starts at $2 per user, per month. For Enterprise pricing, please contact our sales team. When I Work is billed on a month-to-month basis or annually. If you are paying monthly, you can change your plan at any time.

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How do I choose a paid plan?

Start by signing up for a free 14-day trial. Navigate to the Account and Billing page in the app to choose the plan that fits you best.

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Over 150,000 happy workplaces worldwide.

You’re in good company! Over one million people in over 50 countries rely on When I Work for employee scheduling, time clock, and communication.

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“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

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“I have been able to take my employee scheduling from 8 hours a week to merely 15 minutes a week thanks to how easy it is to use When I Work.”

Caring Transitions

Donna Rea

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“When I Work was a no brainer for my business. Setup literally took minutes and the interface was extremely intuitive.”

Jay Miller

Comfort Dental

customer headshot

“I've been searching the internet for years for a good scheduling program and I've found nothing even close to what you have with When I Work.”

Mike Koelzer

Kay Pharmacy

2018 Category Leader award from GetApp2018 Most Affordable award from Capterra2018 Most Affordable award from Capterra2018 Category Leader award from G2 Crowd